Human Resources Coordinator

Straub Collaborative

Full Job Description
POSITION TITLE: Human Resources Coordinator
REPORTS TO: Vice President of Human Resources
FLSA STATUS: Exempt – Salary

The HR Coordinator is responsible for supporting and facilitating human resource processes as directed by the VP of HR by performing the following duties.

Processes and administers all employee life-cycle transactions, onboarding, status changes, exiting documents.
Administers and supports with activities and tasks associated with the administration of Straub’s benefits and wellness plans, including enrollments, changes and terminations.
Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.

Answers basic HR and Payroll related inquiries from employees, directs higher level inquiries to the VP of HR as needed.
Creates new employee files as needed and tracks destruction dates for terminated employees.
Manages the new hire process for all new employees, including offer letter creation, conducting new hire orientations and submitting documentation to payroll.
Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
Reconciles benefits statements.
Conducts audits of payroll, benefits or other HR programs. Ensures records are accurate and makes compliance updates as needed.
Assists with processing of terminations including coordinating final checks or writing documentation.
Assists with the preparation of the performance review process.
Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process.
Schedules meetings and interviews as requested by the VP of HR.
Maintains and files documents into appropriate employee files.
Completes preliminary reports on OSHA documents.
Performs other related duties as assigned.

This position does not have supervisory duties.

Ability to perform essential functions with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

At least 2 years of Human Resources experience.

Bachelor’s degree in Liberal Arts, English or Psychology

Knowledge of basic HR process, file management, I9, benefits processing.

Familiarity with Windows 365 and Mac.

Knowledge of use of ATS, Paychex and HRIS.

Ability to handle multiple projects simultaneously while ensuring seamless execution through stellar organizational and time management skills.
Strong attention to details with ability to focus on a repetitive task and consistently accurate entry of data.
Solves non-routine problems in collaboration with his or her manager; takes initiative to modify procedures and processes as appropriate and makes contributions that impact work team results.
Demonstrated planning skills and the ability to prioritize using information around due dates, clients, internal resource skill sets and when to escalate for assistance and awareness.
Ability to work both independently and within a changing team.
Ability to handle frequent interruptions and adapt to changes in workload and work schedules.
Is respectful and courteous when interacting with others, a calm and collaborative demeanor is expected when working through conflict.
Entry-level skill in Microsoft Office software programs, specifically, Word and Excel. Within Excel, the candidate should be able at a minimum to execute a search, sort a list by applying multiple filter settings, populate a new column of data in an existing spreadsheet and manage file conversions among csv and text based files to Excel.
Must have proficient basic math skills and ability to read, write, and speak English.

The physical requirements described here are representative of those that must be met by this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

Repetitive use of hands and fingers (i.e. keyboarding, data entry).
Must be able to see and hear to gather and input information; respond to face-to-face and telephone inquiries.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job and may be changed as deemed necessary by the company.
Job Type: Full-time
Pay: $40,000.00 – $42,000.00 per year

401(k) matching
Dental insurance
Disability insurance
Employee assistance program
Employee discount
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Education: Associate (Preferred)
Experience: Human Resources: 2 years (Required)

Benefit Conditions:
Waiting period may apply

Work Remotely:
Temporarily due to COVID-19

COVID-19 Precaution(s):
Remote interview process
Personal protective equipment provided or required
Plastic shield at work stations
Temperature screenings
Social distancing guidelines in place
Virtual meetings
Sanitizing, disinfecting, or cleaning procedures in place

Full Time
Portland 97210